APAN

Minutes

Attendance:
- Prof. Joo, Satoshi Sekiguchi, Chunyan-CERNET, Suhaimi Naphis, Kitamura Yasuichi, Jon Lau, Seishi Ninomiya, Scott, Tsering
Agenda Bashing
Review of the meeting minutes of the last PC meeting and follow up actions taken
- A workshop proposal on Network Security by Internet2 was submitted to the program committee and APAN secretariat staff had discussions with Prof. Joo over possible slot allocations.
- Jacqueline informed by e-mail of the merger of Global Collaborations and Next Gen. Applications over Next Gen. Exchanges workshops. A revised schedule for the merged workshop was submitted by the session organizers which was reported to PC.
- IPv6 Task Force meeting request received from Chunyan, CERNET was reported to program committee. Prof. Joo informed APAN secretariat that though it is a meeting request, it is a long meeting which sometimes affects the allocation of technical sessions. Therefore, both PC and apan secretariat have to consider this request while
  making the draft schedule.
- APAN Secretariat contacted the session organizers for the no. of participants expected and any other special requirements from them whenever there was a request for slots.
- The session organizers were also sent out an announcement to submit a finalized list of speakers by November 25 to APAN Secretariat.
- APAN Secretariat contacted the organizers of SIP and ENUF for confirmation on revised sessions as it was informed that Kewin, one of the session organizers in the initial submitted proposals will not be physically attending the next APAN meeting. Revised proposal yet to receive.
- After the previous monthly meeting where some participants had difficulty over connectivity and audio quality on the VC facility, Satoshi Sekiguchi-san from AIST Japan generously offered to provide VC facility for this meeting.
- In the follow up, APAN secretariat conducted a test of this system at 17:00 JST on 24th Nov with AIST, Japan. An announcement was sent out to all calling for participation in the test. It was joined by Dr. Suhaimi Naphis from Malaysia.
- VC facility for this meeting arranged by APAN secretariat and AIST-Japan.
Review of tentative schedule
- Prof. Joo reviewed the tentative general schedule up on the Web and asked for comments from the meeting participants thereafter.
- Prof. Joo informed that the slot requests for the NR Area have been submitted well in advance and arranged well. Hence, there would be no rescheduling of the rooms allotted to NR area.
- Ninomiya-san informed PC that there might be some rescheduling of the NR sessions but that won't affect the room allocations. Prof. Joo agreed that it won't be a problem as long as it is done within its area and does not affect the room allocations.
- Ninomiya-san and Suhaimi Naphis agreed that Suhaimi Naphis will be the chair for Data Grid workshop under NR area.
- Jon Lau's request to move e-science workshop up by one slot from its current allocation to accommodate e-science WG meeting after the e-science workshop was discussed. APAN Secretariat expressed its concern over accomodating WG meeting on the conference track since all the WG meetings are allocated a separate meeting room. Prof. Joo suggested APAN secretariat to consider either moving e-science WG meeting to meeting track or if the room on the conference track is available, allocate the meeting to the conference track and inform Jon Lau. This was agreed by both APAN Secretariat and Jon Lau.
- IPV6 Task force slot allocation was also discussed with Chunyan, PC and APAN secretariat. Chunyan expressed the organizer's concern of holding the meeting on Tuesday, Jan.24 due to special plenary that same morning. Prof. Joo suggested her to discuss with the Chair of the session if the arrangement of the meeting on Jan.24, Tuesday could be worked out and inform APAN Secretariat. In the meantime, APAN Secretariat was requested to reserve a room for IPv6 TF meeting on Sunday, Jan.22 in room 5B1 under e*- and Collaborations track until confirmed.
Review of new proposals received
- Workshop on Network Security from Internet2.
- Slots requested: two (2)
Other program related issues
- Status of proposals in terms of program milestones: Prof. Joo reviewed that most of the slot allocations have been completed based on proposals received. The program milestones and a summary table with the topics and speaker list marked complete or incomplete has been prepared and kept on the web as supporting documents by APAN Secretariat. Prof. Joo suggested APAN sec. to collect the finalized list of the topics and speakers.
- e-science request to move up by one slot: This was already discussed under review of tentative schedule (No.4)
- IPv6 Task Force slot allocation: already discussed under review of tentative schedule (No.4)
- Network Security Workshop/Internet2 (2 slots): The problems in slot allocation and possible solutions for this workshop were brought forward to PC by Prof. Joo and APAN Secretariat. It was discussed that the proposal was submitted fairly late but it was a good and an important one. The problem in allocating an appropriate slot also occurs due to the merged workshop of Global Collaborations and Next Generation Workshop which was also done just recently. Most of the network technology area organizers' preference not to conflict with each other's workshops also add to the problem of allocating an appropriate slot for the Internet2 workshop.
- The posssible solutions worked out by APAN Sec and Prof. Joo were presented to everyone for review.
- Prof. Joo suggested to wait for a possible recommendation from the Next Generation organizers for their merged workshop.
Other issues
- After discussions with both PC and OC members, APAN secretariat was asked if it could provide the local organizers another version of general schedule based on room assignments. The local organizers feel arranging the schedule based on room assignments will help them locate the availability of rooms more easily.
- APAN Secretariat offered to come up with two versions of general schedule: one sorted by area and the second sorted by room arrangements. This could help both PC and OC in viewing the schedules based on their preferences.
- Sekiguchi-san informed PC about Prof. Okamura's request for slots on "Core University Project on NGI". The request was also discussed in the last PC meeting although the requested dates for the workshop was different then.
  - Requested dates : 25th all day and 26th half day (after closing session)
  - Expected participants: 60
  - Participants of this workshop will pay full registration fee of APAN meeting
  - Open to all APAN participants to join
- Prof. Joo requested APAN sec to work with the local organizers for the room allocations.
- Kitamura-san informed PC about a new proposal titled "Planet Lab" that would soon be sent to PC . They have requested 2 slots for the workshop. Kitamura-san to send the proposal and the requested slots to APAN Sec.
Next meeting
- Next PC video/teleconference meeting would be held on Friday, 16th Dec. 2005 from 8:00-9:00am BKK time (+7:00 GMT)