Program Committee's Video/Teleconference Session
Date: 16 December  2005
Time:  8:00-9:00 am BKK (GMT+07:00)
Chair: Prof. Joo
Secretary: Tsering

Agenda

  1. Roll call
  2. Agenda Bashing
  3. Review of the meeting minutes of the last PC meeting and follow ups: http://www.apan.net/meetings/tokyo2006/vc_meetings/pc_nov25.html
  4. Review of Tentative Schedule
  5. Other program related issues
    • Preparations needed for Tokyo meeting
    • Cancellation of unused rooms
  6. Other Issues
  7. Next VC meeting

Supporting Documents: Program Milestones

 Minutes

  1. Attendance
    • Prof. Joo, Suhaimi Napis, Satoshi Sekiguchi, Seishi Ninomiya, Yuko Oshima, Scott, Tsering
    • Jacqueline could join the meeting later.

  2. Agenda Bashing

  3. Review of the meeting minutes of the last PC meeting and follow ups
    • e-science moved up by one slot to accommodate its WG meeting.
    • IPv6 TF was tentatively allocated 5B1 on Jan.22. Received confirmation from Chunyan/CERNET later to allocate on Jan.24 after the special plenary.
    • Next Gen. Applications moved to Hall A but on the same day i.e. Jan.25 (Wed) from 9:00 - 15:30
    • Based on information received from Kitamura-san and Konishi-san, Network Security workshop by Internet2 will share time slots with Network Engineering (NOC) sessions. Together allocated:
    • Hall B on Jan.24 (Tue) from 11:00 - 17:30
    • Core University Project on NGI allocated on:
      - Jan. 25 (Wed) - 4 slots (5B1+5B2)
      - Jan. 26 (Thurs) - 3 slots (5C1+5C2) - 11:00 - 17:30
    • Following discussions in the last PC meeting, APAN Secretariat has introduced two versions of the general schedule sorted by:
      - by area: http://www.apan.net/meetings/tokyo2006/schedule.html
      - by rooms: http://www.apan.net/meetings/tokyo2006/schedule_byroom.html

  4. Review of Schedule
    • Prof. Joo briefly went through the general schedule and asked for comments and suggestions from the participants.
    • The schedule will not be marked "tentative" henceforth.
    • ENUM BoF has been removed from the schedule after confirmation received from the session organiser, Stephen.
    • Revised NR program was received and its schedule updated on the Web.
    • Planetlab session (one slot on Jan.23) added to the general schedule.
    • Local organisers plan to reserve Hall A for lunch and breaks during the entire APAN meeting as the hall is closer to the lobby where the sponsors would be exhibiting. It is also easier for the local organizing team to manage the payment and other things if lunch is hosted in the hotel itself.
    • Hence, APAN Secretariat was suggested to keep Hall A available. Therefore, Next Gen. Applications will be moved to Hall B instead.
    • Prof. Joo agreed with the plan but expressed his concern that seating might be a problem as there will be a huge number of people during the breaks. The local organisers assured that it won't be a problem.
    • Prof. Joo suggested APAN Sec. put either a link or mark it as "Reception" for the TEIN2 Launch on the general schedule since it is a big event and also, so that participants know that it is a kind of reception and everyone attending the APAN meeting is invited.

  5. Other program related issues
    • Prof. Joo suggested APAN Sec. to coordinate with the local organisers and prepare the details that are needed to include in the brochure.
    • Provide the necessary information to the local organisers for them to assist APAN Sec. in preparing the style of the brochure.
    • Local organisers agreed to assist APAN Sec. in this and they agreed to print the brochures which will include information such as introductions/sponsors/logos/schedule/advertising space etc..
    • APAN Secretariat was also suggested to arrive in Tokyo for the preparations, at least a couple of days prior to the actual commencement of the conference.

  6. Other issues
    • Prof. Joo suggested APAN secretariat to coordinate with the local organisers and set a deadline for the abstracts/speaker list submission, depending on how much time it has left and how much time is required to compile and prepare this information to forward to the local organisers for brochure preparation.
    • Prof. Joo asked Jacqueline for confirmation on "Special Plenary: Next Generation Applications over Next Generation Exchanges". Jacqueline informed that they were working on this and replied in affirmative that they would be holding the special plenary.

  7. Next meeting
    • Prof. Joo informed everyone that this was the last PC meeting before the APAN Conference. APAN Sec. will, however continue to correspond with the program committee and the organizing committee through e-mails.