1st Organizing/program Committee meeting - 2004.8.31(Tue)
1. Organizing Committee Meeting
* Date/Time : 2004. 8.31 (tue) 8:00-9:00
(Bangkok Time)
* Chair : Surasak Sanguanpong
*
Agenda
1. Roll Call
2. Registration
- by when will the registration
open
- visa issues/invitation letter (need one main contact from local
site)
3. meeting advertising and sponsors
4. Local issues
4.1 accommodataion
- venue hotel block (rate/ rooms)
-
other hotels to be provided?
4.2 venue
- meeting rooms to be
confirmed
many proposals have been received and we may have shortage of
slots
to allocate further workshop proposals, or non-apan
meetings.
4.3 local information
- travel, food, whether,
transportation... to be provided by local site
5. Fellowship
status and plan
6. Issues from program committee
-
plenary
speaker
- reception
- Access Grid Workshop
7. AOB
8.
Next organization committee meeting time
*
Minutes
1. Registration
- Local site needs around one week to decide the registration
fee;
To develop the registration page, TH needs more info from program
committee regaring Tutorial registration.
TH side will try to open the
registration page in october.
2. Sponsor
two ways to call for sponsors
- Local site will
seek for sponsors
- It's agreed to develop a homepage in order to call for
more sponsors;
The homepage content will be provided by Dr. Surasak
shortly.
3. Local Issues
- Accommodation : The venue hotel has around 100
double rooms with the rate of
USD60. Pensri
will double check and confirm the info.
Except
venue hotel, local site contacted another 4 hotels
for
participants' consideration.
-
Venue
It's said that the venue hotel can provide 2 floors for APAN
Meetings.
TH consider to reserve some proper rooms on both floors in order to
limit the cost;
but the tradeoff is two-floor venue may be not convenient for
participants.
- local information
The relevant info was sent by Pensri during
meeting time.
It's updated at http://www.apan.net/meetings/bangkok2005/info.htm
sec@th.apan.net is responsible fot
invitation letters.
4. Fellowship application status
- 18 fellows have applied by now;
deadline is Sep 26
5.Issues from program committee
- The reception:
Time- Jan 25
evening (confirmed)
Speech: MICT (almost confirmed)
- Plenary
Time
- Jan 26 morning (8:30-10:30) (confirmed)
Keynote speaker: program
committee recommend 2 speakers and accepted
by
organizing committee
(1) Tom De Fanti, EVL, UIC, pioneer
of CAVE, father of STARTAP
(2) Tony Hey, Director of the
UK eScience program
- Access Grid Workshop
Dr. Surasak will chase up the
organizer to send formal proposal asap
6. Next organization committee meeting time
October 12(Tue), same
time (Consulted with program committee)
2. Program Committee
Meeting
* Date/Time : 2004. 8.31 (tue) 9:00-10:00 (Bangkok Time)
* Chair: Y. Kitamura
* Agenda
1. Roll Call
2. Review of workshop proposals
- Review
of proposals submitted after cairns meeting.
- Application
Tech Area: Multimedia Session (2 slots) by Omar / NGI
Applications
Workshop (2 slots) by Okamura
- Network Tech
Area: Lambda
BoF (1 slot) by Kato / SIP,
H323
BoF (2 slots) by Stephen
- Others: CISCO
Technical Workshop (1 day) / TEIN2 Meeting (1 day) / 2nd
Int'l Workshop on Networking Technologies (1 day) by CRL
3. Review of tentative schedule/Slot
allocations.
- http://www.apan.net/meetings/bangkok2005/schedule-draft.htm
4. Invitation of keynote speakers at plenary.
-
plenary speakers, planned.
Minister of Information and
Communications Technology, Thailand
(1) Tom De Fanti, EVL, UIC, pioneer
of CAVE, father of STARTAP
(2) Tony Hey, Director of the UK eScience
program
- Time schedule
MICT, th will give speech in the evening
reception on tuesday(1/25)
The plenary session is planned at the first
slot on wednesday(1/26).
Note: This can be adjusted, if necessary. If
you have any request, let us know asap.
- Any other idea? and Who will do
the job?
5. Other Issues
6. Next committee meeting.
- Mid
october, possibly with organizing committee.
Note Internet 2 meeting is
held at the end of September.
* Minutes
1. Review of proposals submitted
after cairns meeting.
The committee approved the following proposals
-
Multimedia Session (2 slots)
- NGI Applications Workshop (2 slots)
-
Lambda BoF (1 slot)
- SIP, H323 BoF (2 slots)
- CISCO Technical Workshop
(1 day)
- TEIN2 Meeting (1 day)
- 2nd Int'l Workshop on Networking
Technologies (1 day)
2. Review of tentative schedule/Slot allocations.
<http://www.apan.net/meetings/bangkok2005/schedule-draft.htm>
The
following comments were made:
- J. Brown (by email): suggest to move Global
collaboration from Thursday to wednesday;
and suggest
to hold the session followed by Lambda BoF as it plans
to
dress similar topics.
- Y. Kitamura: suggest to
check with Cisco whether the cisco workshop has conflict with APAN
SIP tutorials (Jan 24, Jan 25); The workshop could be
held on Jan 28 providing that
CISCO would so requested and Organizing
comm reserved addional room on Jan 28.
3. Non-apan
meetings
- Y, Kitamura: APNG may have less possibility to hold meetings in
Bangkok with APAN
- Okamura: at this stage, G-H has no plan to hold meeting
in Bangkok but he expected
program committee could reserve
1 slot on Thursday afternoon for G-H.
4. Invitation of keynote speakers at plenary.
- discussed
in organizing committee meeting
Kitamura-san double checked with organizing
committee and it's confirmed
to invite the two speakers.
5. Next Committee meeting time
- Oct 12 (tue) following
organizing comm meeting
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